SigHQ
Signals, perspectives, and writing on the subject of email signatures.
- Email Signatures for HR Teams: The Internal Comms Channel You're Already Paying For New joiners go days without a compliant signature, recruiter signatures miss open roles. How HR teams can use email signatures as an internal comms channel.
- How to Turn Every Sales Email Into a Conversion Touchpoint (Without Asking Your Reps to Do Anything) Sales reps send 80+ emails a day to prospects. Here's how RevOps can turn every signature into a conversion touchpoint without touching anyone's laptop.
- New Outlook for Windows and Email Signatures: What IT Admins Need to Know Before Migrating Classic Outlook and new Outlook use incompatible add-in models. If your signature tool relies on a COM add-in, it will not work after migration.
- The Real Cost of Inconsistent Email Signatures for B2B Companies A 100-person company sends over a million outbound emails a year. Inconsistent signatures represent a measurable brand problem at significant scale.
- WiseStamp Alternatives for Business Teams: What to Consider in 2026 WiseStamp's browser-extension model is increasingly blocked by IT departments, and its product focus has narrowed since the vCita acquisition. Here's what business teams need instead.
- Why Your Team's Emails All Look Different (And What to Do About It) Your company sends thousands of emails a day. If half of them look different from the other half, that's a brand consistency problem — and it has a simple structural cause.
- Email Signature Branding: How to Turn Every Company Email Into a Consistent Brand Asset How marketing managers can turn company email signatures into a consistent brand channel — design best practices, common consistency issues, and fixes.
- Email Signature Tools and GDPR: Server-Side vs Add-In Architecture Explained What data each email signature architecture processes, what a compliant DPA must cover, and what ‘emails never leave Microsoft infrastructure’ means.
- Email Signature Compliance for UK Businesses: What the Law Actually Requires (2026) UK law requires limited companies to include four specific details on every external email. What the Companies Act 2006 and FCA rules require.
- Email Signature Tools and GDPR: What Your DPO Needs to Know (2026) Email signature tools often route outbound email through third-party servers. Here's what UK GDPR Article 28 requires and what your DPA must cover.
- Does Your Email Signature Tool Route Your Emails Through Third-Party Servers? (A GDPR Question Worth Asking) Many email signature tools route your emails through their own servers. Under UK GDPR that makes them a data processor. Here's what to ask.
- Exclaimer Alternatives: An Honest Comparison for Microsoft 365 Teams (2026) Looking for Exclaimer alternatives? Compare CodeTwo, Letsignit, Rocketseed and WiseStamp - honest assessment of pricing, deployment models and who each tool suits.
- Email Signature Software Pricing: Every Major Tool Compared (2026) Email signature management software costs $0.81–$3.50 per user per month. Compare Exclaimer, CodeTwo, Letsignit, WiseStamp and Rocketseed on pricing.
- Email Signature Management for Microsoft 365: Server-Side vs Add-In — What's the Difference? Server-side and add-in email signature tools differ significantly on GDPR, mobile support, and the compose experience. What IT admins need to know.
- Centralised Email Signatures in Microsoft 365: The Complete Guide (2026) Everything IT admins need to know about centralised email signatures in Microsoft 365 — native options, their limits, and how third-party tools compare.
- How to Manage Email Signatures Across a Company: What IT Admins Actually Need to Know Standardising company email signatures? This guide maps deployment options, technical tradeoffs, and questions to ask before choosing a tool.
- Why Designing HTML Emails for Outlook Is Still a Nightmare in 2026 (And How to Survive It) Outlook HTML email rendering was broken by design — here's why the Word engine ruined everything in 2007, what still breaks in 2026, and how to code around it.
- The History of Email Signatures: From ARPANET Footnotes to Corporate Branding Tools From ARPANET footnotes to legal disclaimers and brand assets — how a simple email sign-off became one of IT's most underestimated management problems.
Email signatures in M365 are broken. We're fixing that.
We're not ready to share the details yet — but if you manage email, IT, or communications for a mid-sized Microsoft 365 organisation, this is for you.
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