Email signature management
SigHQ — signals, perspectives, and writing on the subject of email signatures.
- How to Audit Your Team's Email Signatures (With a Copy-Paste Email Template) A five-minute way to find out how inconsistent your organisation's email signatures actually are — including the exact email to send your team and what to do with what comes back.
- Who Should Own Email Signatures: IT, Marketing, or Comms? Email signature ownership sits between IT, Marketing, and Comms/HR — and often belongs to no one. A practical RACI model for a decision nobody quite owns.
- How to Set Different Email Disclaimers by Department, Office, or Country in Microsoft 365 One disclaimer rarely fits a whole organisation - payments needs different wording than sales, and a UK office needs different legal text than a US or ANZ one. Here's how to do it with Exchange mail flow rules, and where that approach gets clumsy.
- How to Track Email Signature Clicks and Campaign Performance Your signature banner gets clicks, but does your analytics stack know it? A step-by-step UTM setup for signatures, and what raw UTM data can't tell you.
- How to Stop Employees Changing Their Signature in Outlook You sent everyone a signature template and people still edit it. Here's what Microsoft 365 offers to lock it down — and why neither option is a clean answer.
- Opensense Alternatives: An Honest Comparison (2026) Opensense treats the signature as a tracked marketing channel with deep CRM integrations — but pricing climbs fast at higher tiers. See the alternatives.
- BIMI Explained: What It Is and Why It's Worth It BIMI puts your logo next to your name in Gmail, Apple Mail, and Yahoo — but only once DMARC is enforced. What it requires, and what it's realistically worth.
- Email Domain Health: MX, SPF, DKIM, DMARC, Sender Reputation Your sending domain is infrastructure you own, not a one-time setup. What MX, SPF, DKIM, DMARC check, why all four can pass and still fail, and what to monitor.
- There's an Open-Source Outlook Signature Add-in on GitHub A small open-source Office.js add-in injects a signature into Outlook automatically, with zero email routed through a third party. Who it genuinely suits.
- Why Your Email Signature Doesn't Show Up on Mobile Your centrally managed signature works perfectly on desktop and vanishes on mobile. Why mobile is architecturally different, and which methods reach it.
Email signatures in M365 are broken. We're fixing that.
We're not ready to share the details yet — but if you manage email, IT, or communications for a mid-sized Microsoft 365 organisation, this is for you.
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